Date Available:
03/24/2022

The DeKalb County School District is seeking an experienced and professional Regional Executive Assistant.
Salary Grade/Schedule: Unified 116
Salary Schedules: 2021-2022 Salary Schedules
The material contained herein is subject to change. All open positions offered by the DeKalb County School District are subject to specific job requirements. The DeKalb County School District is an equal opportunity employer, and all hiring decisions are subject to federal, state, and local employment laws and regulations.

Title: Regional Executive Assistant
Under direct supervision of the Executive Director or Regional Superintendent, and using standardized procedures, performs widely diverse and complex administrative office support as assigned.
Essential Functions:

The following duties are representative for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Communicates in person and through other forms of correspondence with selected contacts internal and external to the DeKalb County School District (DCSD) on behalf of supervisor; receives and screens office visitors and telephone calls; identifies matters requiring priority handling and brings them to attention of supervisor; receives and refers concerns raised by students, parents, personnel or other constituents; advises persons expressing concerns of resolution options after conferring with supervisor or in accordance with procedures established by supervisor.
• Maintains departmental personnel/position-related paperwork which may include, but not limited to, attendance and payroll records, duty assignments, vacation leave requests, sick leave, other statements of absences, and monthly travel requests and reimbursements.
• Orders and maintains supplies and equipment including any relevant inventory logs; executes purchase orders for work unit; and ensures timely payment of all purchases through management of payment process in accordance with established school system guidelines.
• Prepares meeting agenda; records minutes at meetings; and prepares physical setting for meetings.
• Conducts basic research to assist supervisor in the preparation of responses to inquiries or development of reports or other correspondences; assists supervisor with a variety of administrative support matters; obtains, compiles, organizes and prepares information and data for various reports and meetings; and ensures information packages are complete and meet guidelines for submission.
• Creates and prepares draft versions of correspondences for approval of supervisor prior to dissemination; takes dictation from supervisor; uses electronic devices to transcribe and prepare correspondences on behalf of supervisor; transcribes confidential material; and prepares various correspondences that are edited and proofread.
• Schedules appointments for supervisor and maintains supervisor’s calendar/schedule, in accordance with procedures established by supervisor.
• Manages incoming and outgoing mail; and organizes and assembles materials for outgoing distribution to internal and external stakeholders.
• Maintains work unit filing system; and maintains filing system and suspense filing system for supervisor.
• Processes work orders and other documents requiring office procedural knowledge.
• Proficient in computer usage and programs, i.e., Excel, Microsoft, PowerPoint, Publisher, ESIS, GUI/Terms and Munis.
• Maintains electronic version of budget data for office in accordance with District procedures and procedures established by supervisor.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• High school diploma or GED equivalent, with a minimum of five (5) years’ experience in an executive-level office management setting is required.
• Bachelor’s degree in area relative to office administration, accounting, or technology from a Professional Standards Commission approved accredited college or university, with a minimum of three (3) years’ experience in an executive-level office management setting is preferred.

11/01/21

Attachment(s):

• Executive Assistant (4).pdf